Introduction

Actionable Science, Inc., respects the privacy of its customers, business partners, and users of its applications and its Website. The Actionable Science Privacy Statement (the "Privacy Statement") describes the information that we collect, how we obtain the information, and how we may use or disclose that information. This Privacy Statement also describes the measures we take to protect the security of the information and how individuals can contact us about our privacy practices

How We Obtain Information

It is Actionable Science's policy to respect your privacy regarding any information we may collect while using our software applications and websites, collectively called the Services.

This Privacy Statement only covers our privacy practices with respect to the collection, use, and disclosure of information obtained: (i) through the Actionable Science websites at Home, and (ii) about the use of our hosted software applications (the "Subscription Service") and related support services ("Support Services"). In this Privacy Statement, the Subscription Service and the Support Services are collectively referred to as the "Service.",

Data Controller and Data Processor

We process two main types of personal data.

  • Data - Personal data that forms part of data that is provided by our customers and their end-users for processing within our hosted applications.
  • Other Data - Personal data about our customers / prospective customers, website visitors and other individuals that is collected and processed directly by us.

Our Customers are the controller of Customer Data and Actionable Science is the processor of Customer Data. Actionable Science the controller of “Other Data”. 

Information We Collect

Customer Data

As customers, you provide data to us for processing as part of usage of our Actionable Science applications.

Customer Data may be processed by us as a result of customer’s use of the Services when our customers, or their end-users, input or upload information into the Service. For example, customers who use our applications may upload Customer Data about themselves or their employees.

  • Data from account creation - When you Create an account to use our applications / platform, we collect information such as your name, email, phone number, organization’s name.
  • Customer Support Data - As customers, you may contact us for post-production support through our support portal facility. Your data (Name, Business Email Id, Your organization’s name) is required to log support request in our helpdesk .

Other Data

Customers provide data that is necessary to create user accounts.

For creation of user accounts, you provide your name, email address, password, telephone number and correspondence address. You also provide billing details for invoicing purposes.

We also collect data when you use our applications and websites.

  • Data - Our servers automatically collect information when you access or use our applications and services. This data is recorded in log files. Examples of such data include IP Address.
  • Information we collect as you navigate through the Website - As you navigate through the Website, we may also collect details about your visits to our Website including, but not limited to, your usage patterns, traffic data, location data, logs and other communication 3 data and the resources that you access, as well as information about your computer and internet connection, including your operating system and browser type.
  • Mobile Application - When you download and use our Services, we automatically collect information on the type of device you use, and operating system version.
  • Subscription Data – You provide personal data to us as part of signing up for our newsletter on our websites. We may also collect personal information from you when you use interactive features of the Websites, promotions, requesting customer support, or otherwise communicating with us.
  • Contact Us Data – When you enquire about our products and services, we collect and store this data to communicate with you and respond to your enquiry.

Data from Others

Actionable Science may receive your data from sources other than from you, such as Social media websites, Google Analytics Customers provide data that is necessary to create user accounts.

Data

Actionable Science may collect and use information we receive from third parties in connection with your use of the Website. For instance, Actionable Science uses a third party for reporting and analytics to measure the effectiveness of our Website and marketing efforts, and to identify areas for improvement.

Cookies

We collect data through cookies.

Actionable Science uses cookies to help Actionable Science identify and track visitors, their usage of Actionable Science website, and their website access preferences. Actionable Science visitors can control cookies through your browser settings.

For more details about how we use these technologies, please see our Cookie Policy.

How We Use Your Data

How we use your personal data will depend on which Services you use and how you use those Services.

Customer Data will be used by Actionable Science in accordance with Customer’s instructions, including any applicable terms in the Customer Agreement and as required by applicable law. Actionable Science is a processor of Customer Data and Customer is the controller.

Other Data is used by us to provide our services, provide you with product demos, contact you for direct marketing and to allow you to comment on our blog sections. We also use this data to communicate with you by responding to your requests, comments and questions.

Lawful bases for processing

We have lawful bases to process your personal data. We also use your consent as bases for lawfully processing your personal data.

We process your personal data only when we have a lawful basis. Presently, we use the Performance of Contract (i.e. to deliver the services to our customers) and consent as the lawful basis for processing. For certain processing, we may also use legitimate interests as provided under the Data Protection Regulations.

In some cases, we may also have a legal obligation to collect personal information from you or may otherwise need the personal information to protect your vital interests or those of another person.

Where you have consented to a particular processing, you have a right to withdraw the consent at any time.

How we use Customer data

We use your data to authenticate you and authorize access to our services.

We only process Customer Data on behalf of our customers and in accordance with their instructions provided in the applicable Services agreement with us. We use the data that we have about you to provide our services and provide support to you. In each case, Actionable Science collects such information only in so far as is necessary or appropriate to fulfil the purpose of the interaction with our services.

  • To send emails and other communications -We may send you service, technical and other administrative emails, messages and other types of communications. We may also contact you to inform you about changes in our Services and our Services offerings. These communications are considered part of the Services and you may not opt out of them.
  • Customer Support -If you send us a request (for example via a support email or via one of our feedback mechanisms), we respond to your request or to help your issues.
  • For any other purpose as provided for in the Services Agreement between us and the customer, or as otherwise authorized by the customer;
  • In accordance with or as may be required by law.

How we use Other data

We may send you service related messages or marketing / promotional materials. You may choose to restrict the collection or use of your personal information. 

We will update you with improvements in our services, new features and from time to time also carry out direct marketing of our products and services. Direct marketing is carried out only if you consent to receiving such communications from us.

Users under 16 years of age

The Sites and Services do not knowingly collect personal information from users under the age of 16. 

If you are under the age of 16, you are not permitted to use the Sites and Services or to disclose Personal Information. If we learn we have collected or received Personal Information from a child under 16, we will delete that information. If you believe we might have any information from or about a child under 16, please contact us.

Data Retention Policy

We will retain your personal information for as long as is needed to fulfil the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements).

Customer Data - We retain your information for as long as you have an active Services account. We may also retain your personal information for extended period under applicable statutory laws. 

Actionable Science will retain Customer Data in accordance with a Customer’s instructions, including any applicable terms in the Customer Agreement and as required by applicable law. When you decide to terminate your services with us, we delete all personal information about you as per your instructions or as per our retention policy.

Other Data - We retain your information for as long as necessary for the purposes that we have described in this privacy policy 

Actionable Science may retain Other Information pertaining to you for as long as necessary for the purposes described in this Privacy Policy

Your Rights

You can request to access, update or correct your personal information. You also have the right to object to direct marketing.

You may have additional rights pursuant to your local law applicable to the processing. For example, if the processing of your personal information is subject to the EU General Data Protection Regulation ("GDPR"), and your personal information is processed based on legitimate interests, you have the right to object to the processing on grounds relating to your specific situation. Under GDPR you may also have the right to request to have your personal information deleted or restricted and ask for portability of your personal information.

Your Rights to Control Data

Whenever you use our services, we aim to provide you easy means to access, modify, delete, object to or restrict use of your personal information 

We strive to give you ways to access, update/modify your data quickly or to delete it unless we have to keep that information for legal purposes. Some rights can be access from within the Actionable Science application. For visitors, these rights can be exercised by contacting us with your specific request.

  • Change or Correct Data:You can edit some of your personal data through your account. You can also ask us to change, update or fix your data in certain cases, particularly if it’s inaccurate.
  • Delete Data:You can ask us to erase or delete all or some of your personal data (e.g. if it is no longer necessary to provide Services to you).
  • Object to, or Limit or Restrict, Use of Data:You can ask us to stop using all or some of your personal data (e.g. if we have no legal right to keep using it) or to limit our use of it (e.g. if your personal data is inaccurate or unlawfully held).
  • Right to Access and/or Take Your Data:  You can ask us for a copy of your personal data and can ask for a copy of personal data you provided in machine readable form.

Termination of Services

We keep some personal data even after termination of services 

Once you choose to terminate your services, we generally delete your personal information as per our retention policy. Some information that is necessary for statutory obligations such as records of payment processing, invoicing data will be retained as necessary.

Your information shared with others

Recipients of your data

Your data will be shared with other recipients in order to provide you with services.

While we aim to limit the sharing of your data, at times, it is necessary to share your data with certain service providers. Examples of when and for what purpose your data is shared include data center / hosting services, email marketing services, etc.

The following categories of recipient will most likely receive your data in order for us to provide services to you

  • Third Party Data Center Services - Azure Data Center Services
  • Third Party SMTP Services such as Mailchimp
  • Third party vendor companies for providing us marketing support
  • Other modules of Actionable Science applications to which you may or may not have subscribed to

To Comply with Laws - If we receive a request for information, we may disclose if we reasonably believe disclosure is in accordance with or required by any applicable law, regulation or legal process.

Cross-Border Data Transfers

Your data will be stored and processed in multiple countries including outside of the European Union (EU) Region

Since we are an international company, your data will be processed outside of the EU region. Your data will be processed within Third Party Data Centers in USA and within Actionable Science offices in USA and India. Some countries where we process data may not have as protective laws as your own country and there are risks associated with such transfer.

Actionable Science offers European Union Model Clauses, also known as Standard Contractual Clauses, to meet the adequacy and security requirements for our Customers that operate in the European Union, and other international transfers of Customer Data. These clauses are contractual commitments between parties transferring personal data (for example, between Actionable Science and its Clients, suppliers or data processors outside the EU), binding them to protect the privacy and security of the data.

Security Measures to Protect your Data

Security Measures

We implement security controls to prevent breaches and unauthorised access to your data.

We maintain reasonable and appropriate security measures to protect Customer Data from loss, misuse, and unauthorized access, disclosure, alteration, and destruction.

Examples of security measures include physical access controls, HTTPS, restricted access to data, monitoring for threats and vulnerabilities etc.

We also subject our services to internationally recognised certification and attestation standards. Actionable Science is SSAE 18 – SOC 2 Type 1 attested.

Protection of personal information

Our Sites and Services uses commercial efforts to maintain safeguards for protection of your Personal Information

Actionable Science takes all measures reasonably necessary to protect against the unauthorized access, use, alteration or destruction of potentially personally-identifying and personally-identifying information.

Other Information

Contact Information

You can contact us about this privacy policy or use of our services.

If you have questions or complaints regarding this Policy, you may contact us through email at saurabh@actionable-science.com or through phone at 1-833-5228466.

If you are a resident of the European Economic Area and we maintain your Personal Data within the scope of the General Data Protection Regulation (GDPR), you have additional rights. If you are not satisfied with the resolution, you can also lodge a complaint with the Supervisory Authority in the country of your residence.

Privacy policy change

Actionable Science may change this Privacy Policy from time to time, at our sole discretion.

Actionable Science encourages visitors and customers to frequently check this page for any changes to its Privacy Policy. We will notify you of material changes in advance by email or by notice when you log in to the Sites and Services or both. You confirm that your continued use of our services after any change in this Privacy Policy will constitute your acceptance of such changes and agree to be subject to the revised privacy policy.